UNIVERSITY OF WISCONSIN River Falls

Payments and Receipts From all sources except capital Improvement and State Building Commission Projects

UWFA300
EXPENDITURES: ACCOUNTS PAYABLE RECORDS

Records include all supporting records relating to the purchases of goods or services. These records may include, but are not limited to, vouchers (both regular and student vendors),invoices, travel expense reports and attached receipts, Payment-to-individual (PIR) reports,Academic Support Service Agreements (ASSA), entertainment contracts, Inter-Institutional Agreements, financial aid disbursements, and purchase orders.

Retention Time Period
Original: Fiscal year of creation + 6 years
Disposition: Destroy
Duplicates: Destroy when no longer needed. Do not retain duplicates longer than the original record.
PII:No
Confidential: No

UWFA301
RECEIPTS: ACCOUNTS RECEIVABLE RECORDS

Records include all supporting documentation related to the receipt of funds, which may include but are not limited to: deposit forms, remittance forms and any documentation that supports student charges/bills, including, but not limited to: uploads of charges (batch), housing/food plan contracts,manual charges, special fees, etc.Also included in this series are records relating to deposits, as well as invoices to third parties, and financial aid return forms and documentation.Although this General Schedule applies generally to non-student related records, be advised that it does include correspondence and documentation relating to student payments, such as remittances,receipts, and third party settlements. This record series is also described in the General Student Records Schedule.

Retention Time Period
Original: Fiscal year of creation + 6 years
Disposition: Destroy
Duplicates: Destroy when no longer needed. Do not retain duplicates longer than the original record.
PII:No
Confidential: No