UNIVERSITY OF WISCONSIN River Falls

Staff Development Documentation

UWPER036 REQUESTS FOR AUTHORIZATION TO REIMBURSE EMPLOYEE FEE TUITION
This series consists of request forms used by an employee seeking authorization to obtain reimbursement for course work and other training. They list the type of course, educational status of employee, amount of work time to be used, employee signature and date. A portion of the form is completed by the individual's supervisor or chairperson and details whether course work is job related, whether course work is required, approval signatures and dates. The form also contains a provision for certifying successful completion of the course.

Retention:
Campuses: EVT + 4 Years. EVT=Date of reimbursement.
Copies: Destroy when no longer needed.Destroy Confidentially. PII/Confidential 

UWPER037 SABBATICAL LEAVE DOCUMENTATION
This series consists of records relating to applications by faculty or academic staff for sabbatical leave. Records may include the following items: abbreviated curriculum vitae, description of the proposed sabbatical that includes the purpose of the leave, the activities undertaken, a list of anticipated benefits to the department, program, school or college, and a list of grants and/or pending awards to be used towards the sabbatical. 

Retention:
Originals:
Provost's Office maintains EVT = 6 Years. EVT= from date of final decision on sabbaticalCopies: Transfer a copy of the sabbatical proposal to the individual's Official P-File.
Destroy Confidentially. PII/Confidential

UWPER038 NOTICE OF SABBATICAL AWARD
This series consists of letters from the chancellor notifying the faculty or academic staff member of his/her sabbatical award after approval or disapproval by the Board of Regents.

Retention:
Campuses: Transfer one copy to the individual's Official P-File.PII/Confidential

Archival value:The determination of archival value of official personnel files will be made by each institutional archivist.

UWPER039 SABBATICAL LEAVE LISTING List sent to each campus with the names of faculty with approved sabbatical leaves.

Retention:
Campuses: Retain 6 years and destroy /delete confidentially.
PII/Confidential

UWPER 040 NAMED PROFESSORSHIPS AND OTHER UNIVERSITY GRANTED PERFORMANCE AWARDS DOCUMENTATION

This series consists of individual files on faculty members nominated and awarded a named professorship. Records may include: letters of nomination, curriculum vitae, copy of the notification of award or non-award, correspondence and other background information. 

Retention:
Originals: Notice of award to transfer to the individual's Official P-File.
Files: Retain 6 years and destroy confidentially.
PII/Confidential

Archival value:The determination of archival value of official personnel files will be made by each institutional archivist.

UWPER041 EMERITUS OR DISTINGUISHED SERVICE RECOGNITION
This series consists of letters from the Chancellor conferring emeritus or distinguished service recognition.

Retention:
Copies: Transfer one copy to the individual's Official P-File.
Files: Retain 6 years and destroy confidentially
PII/Confidential

Archival value: The determination of archival value of official personnel files will be made by each institutional archivist.