UNIVERSITY OF WISCONSIN River Falls

Other Personnel - Related Documentation

UWPER 051 VOLUNTEER LETTERS AND SUPPORTING DOCUMENTATION
This series includes records relating to volunteer letters. University departments utilizing volunteers are required to provide the volunteer with a letter documenting the conditions of the relationship to the department such as the period of time, anticipated hours, and brief description of responsibilities/activities. Volunteers are to be provided a copy of the campus FAQ on volunteer status at the University. If the volunteer activities are such that a background check is needed/required, a copy of it should be retained with the copy of 21 the volunteer letter.

NOTE: This record series may be maintained by institution risk management offices.

Retention:
Campuses: EVT = 6 years EVT= Date of termination of relationship and destroy confidentially.
PII/Confidential

UWPER052 EMPLOYEES IN TRAINING PERSONNEL FILE
This series includes records relating to employees in training, fellowships, and postgraduate associates. Records may include application form and supporting documentation if required or requested, letters of recommendation, letter of appointment or award, lists of awards and grants, position description or description of project responsibilities, letter of termination or resignation. Note that offices should not retain student academic information in these files.

Retention:
Campuses: EVT + 6 years. Event=Date of termination of employment and destroy confidentially.
PII/Confidential

UWPER053 EMPLOYEE MEDICAL INFORMATION
This series includes records relating to an employee's medical status. Records may include such items as ADA accommodation, psychological profile, and any other health- related documentation on an employee. This information must be maintained separately from the individual personnel file as per 29 CFR 1630.14(b)(1).

Retention:
Original: EVT + 6 Years. Event=Date of termination of employment and destroy confidentially.
PII/Confidential