UNIVERSITY OF WISCONSIN River Falls

Grievances and Complaints Documentation

UWPER048 WRITTEN COMPLAINTS
This series includes written complaints made about faculty and academic staff.

Retention:
Campuses: : EVT + 6 Years EVT= Date of final decision - Destroy Confidentially
Copies: Transfer a copy of the written complaint which leads to a disciplinary action and any notice of the action taken to the individual's Official P-File.
PII/Confidential

UWPER 049 FORMAL GRIEVANCE FILES
This series includes records relating to grievances filed under the authority of official University faculty and academic staff policies and procedures. Each institution should investigate how this record series should be implemented in conjunction with the rules, policies in place to adjudicate grievances. 

Retention:
Campuses: Retain 6 years from the date of final action and transfer to the institution Archives.
Copies: Last campus grievance step-retain from date of final decision + additional 6 years, and destroy confidentially.
PII/Confidential

UWPER050 GRIEVANCE FILES FOR TAs AND PAs
This series includes records relating to grievances filed against teaching assistants and program assistants. Records may include grievance forms together with written responses and related correspondence filed with the department chairperson (Step one); Dean/Director (Step two); or chancellor or designee (Step three).

Retention:Retain 6 years from date of final decision and transfer to Archives.
Copies: Deans or Division Heads possessing copies shall retain from date of final decision + additional6 years, and destroy confidentially.
PII/ConfidentialArchival value:The determination of archival value of official personnel files will be made by each institutional archivist.