UNIVERSITY OF WISCONSIN River Falls

Legal

UWADM010 EXTERNAL COMPLAINTS

Complaints received regarding issues not related to a particular individual, office, or program.This series specifically covers complaints received from non-student, non-staff members of the community. For the retention period for internal complaints, please see the UWSA Personnel Records Schedule. Some of these complaints may be historical or precedent-setting in nature;each institution's archives should work with offices managing these records to determine which records in this series may have ongoing value.

Retention: EVT +5 Years EVENT= Superseded or replaced
Destroy confidentially or Transfer to Archives, per institutional policy
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed

UWADM011 LEGAL NOTICES
This series consists of documentation associated with required legal notices. Legal notices required for an event should be filed with the specific action/event.

Retention: EVT+1 Year EVENT= Creation of legal notice
Destroy
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed

UWADM012 PUBLIC RECORDS REQUESTS
This record series consist of records relating to regular and reformulated, repetitious,systematic or continuing requests by individuals, groups or organizations for access to general information under the provisions of the Wis. Stats 19.35-19.37. The series includes the original request, notice of change (of scope of request), billing, collection of fees, acknowledgement of receipt of request, follow-up letters and transmittal memorandums, access request review,requests for extension, third party notification, access request review recommendations and summaries, listing of records searched and used to respond to requests, and logs maintained documenting receipt and response of requests. The series may also include request response package including any redaction of information (if information is kept). If requests are denied,records covered here include request denials and related justification, mediation,representations from third parties, recommendations, court orders, and reviews. Also includes abandoned requests.

Retention: EVT+3 Years EVENT= Response to request is provided
Destroy Confidentially
Pll? Yes
Confidential? Yes
Copies: Destroy when no longer needed.

UWADM013 AGREEMENTS AND CONTRACTS
This series consists of Contracts between a university or smaller unit and other government or private entities retained by the office or department. This series may also include any correspondence clarifying or setting terms in the contract itself.

Retention: EVT+6 Years EVENT= Close of the Contract date or fulfillment/super session of the terms.

Some contracts may be scheduled in other series for shorter or longer retention periods;consult your institution's records officer.

Destroy Confidentially
Pll? Yes
Confidential? No