Deadlines

At least one half of your budget should be encumbered by November 30, 2012, and the other half by February 28, 2013.

You may submit orders earlier, and you do not need to save all your orders to submit at one time.

After February 28, 2013, departmental book budgets revert to the library. Library staff will utilize non-expended funds in your budget to purchase materials that support your subject area.

Submitting Orders

1. Check the library's catalog to determine if the library already owns a copy of the materials you are ordering.
   
   
2. Submit orders to the Library Acquisitions Department, acquisitions@uwrf.edu, using the forms we provide for this purpose:
   
   Liaison Request Form (Excel Spreadsheet for multiple orders)
   
   Single Order Request Form
   
   
3. Prioritize orders, with number 1 being highest priority. If using the Excel spreadsheet, there is a field for this. If you are using the Single Order Request Form, there is a notes field available so that you can indicate the priority level for each item.

We suggest that you submit orders that slightly over-expend your allocation. If items you request are not available or out-of-print, we can then work through your prioritized list to expend your allocation.

Reserve Items

Items being purchased for Reserve do not come out of your departmental allocations. These requests are paid for from a separate fund. You can submit orders for Reserve using the Excel Spreadsheet or the Order Request Form. Both have fields where you can indicate whether the request is for Reserve.

Monthly Reports

You will receive a monthly report listing the available balance, encumbered balance, titles ordered, and the status of each order. Reports only generate if there has been ordering activity for your budget.