At least one half of your budget should be encumbered by November 30, 2013, and the other half by February 28, 2014.
You may submit orders earlier, and you do not need to save all your orders to submit at one time.
After February 28, 2014, departmental book budgets revert to the library. Library staff will utilize non-expended funds in your budget to purchase materials that support your subject area.
We suggest that you submit orders that slightly over-expend your allocation. If items you request are not available or out-of-print, we can then work through your prioritized list to expend your allocation.
Items being purchased for Reserve do not come out of your departmental allocations. These requests are paid for from a separate fund. You can submit orders for Reserve using the Excel Spreadsheet or the Order Request Form. Both have fields where you can indicate whether the request is for Reserve.
You will receive a monthly report listing the available balance, encumbered balance, titles ordered, and the status of each order. Reports only generate if there has been ordering activity for your budget.