Giving Opportunities

Book and Material Donations

The library appreciates donations made to enrich our collections in order to support the scholarly teaching and research at the university. 

Overview of Criteria for Inclusion of Gifts
  • Gifts should be relevant to the library's mission to support the teaching and research programs of the university and will be evaluated in accordance with criteria consistent with the Library Collection Development Policy. 
  • Donors are not allowed to place special restrictions on the use or disposal of the gifts. The university becomes the owner of all donated materials and, as such, reserves the right to determine its access, retention, location, cataloging treatment, and other considerations related to its use, maintenance, or removal. 
  • Material must be in good condition. Paperbacks or hardcovers that are falling apart, missing pages, have yellowed paper, or extensively marked up, are rejected. Books with mold and mildew are rejected outright. 
  • Donations of journals and serials are rarely added to the collection.
  • Audiovisual material may be considered if it is in good condition. DVDs and CDs are accepted; VHS is not.
  • Duplicates of materials already in the collection are generally rejected. 
Types of Donations that are Generally Considered Inappropriate 
  • Materials that are not in good physical condition, e.g., contain mold or mildew, stains, water damage or are in any way impaired in a manner that results in limited or restricted use. 
  • Materials that require significant restoration or conservation or unique storage, unless accompanied by appropriate funding.
  • Textbooks.
  • Popular trade paperbacks. 
  • Single issues of  journals/serials or broken runs of bound journals/serials unless they fill gaps in our current collection.
  • Photo copies/facsimiles of original materials. 
  • Outdated, superseded titles.
  • Outdated media formats such as VHS, LP's, cassettes, etc. 

While gifts are free in the sense that the library doesn't have to pay for them, there are processing costs involved. Cataloging, labeling, and ongoing space commitments are just a few of the costs involved for library materials.  

General Donation Guidelines 

Gifts delivered without prior arrangement or contact with the Collection Development Librarian will not be accepted or acknowledged. 

Potential donors of materials should contact Michele McKnelly at 715-425-4482 or by e-mail at

For large donations, a list of titles should be submitted to the subject librarian before delivery. For large collections, an onsite visit by the Collection Development Librarian may be arranged. 

Donations of archival material (examples include personal records, personal papers, photographs, film, and artifacts) should be directed to Kathryn Otto, Areas Research Center and University Archives at 715-425-3530 or by e-mail at

Delivery of gifts is the responsibility of the donor.


A letter of acknowledgement is sent to the donor unless the donor deems this unnecessary.  The letter will acknowledge the number of volumes donated, but not each individual title.  The donor is responsible for an itemized list if he wants it included in the letter.

Donations and Tax Benefits

The library does not appraise gifts.  Donors can find appraisers at the Antiquarian Bookseller's Association of America, the American Booksellers Association or the American Society of Appraisers.    For more information consult a tax advisor or IRS website.

Financial Donations

Monetary donations to the Chalmer Davee Library Endowment Fund can be an excellent way to support our collections as well as the services and facilities of the libraries.


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