UNIVERSITY OF WISCONSIN River Falls
Grants and Research
Project Management
Independent Contractors
The general scheme for payment of individuals at UWRF is described by this flow chart.
Payments of Less Than or equal to $5,000 Per Year
Individuals who are providing a unique service in support of grant activities and who are not UW System employees are considered independent contractors. Independent contractors can be paid in one of two ways:
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- Invoice: The independent contractor submits an invoice to university accounting (email address: ap@uwrf.edu). University accounting confirms with the department of the Principal Investigator that payment of the invoice is authorized.
- PIR: The Principal Investigator initiates payment to the independent contractor by completing a Payment to Individuals Report (PIR).
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Payments of Greater Than $5,000 Per Year
The following is the process for payment of independent contractors who are part of grant activities and allocated more than $5,000 per year in the award budget.
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- The Principal Investigator prepares an Academic Support Service Agreement (ASSA) and has the independent contractor sign.
- The Principal Investigator then signs as the "liaison" and sends the form to the Director of Grants and Research (Molly Van Wagner, molly.van-wagner@uwrf.edu) with a completed Contract and Agreement Cover Sheet
- The director of grants and research will obtain the remaining signatures and the documentation will be saved in the purchasing office.
- Payment to the independent contractor may then be initiated through university accounting via a Payment to Individual Report (PIR) form or via an invoice from the contractor. (email: ap@uwrf.edu)
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Businesses and Other Entities
Businesses or entities which are providing a service in support of grant activities should submit an invoice to the university for payment. A Purchase Requisition must be completed and approved prior to invoicing of payments in excess of $5,000 per year. When completing this form please include an email address for the vendor so that UWRF purchasing can request a W9 form. Also, please have your department chair sign the form.
Should the vendor require a purchase order, the purchase requisition form can be used for this purpose.
