Study Abroad Handbook

Section B: Other Study Abroad Procedures, Requirements and Responsibilities

2.0 Office of Global Connections Responsibilities

2.1 Account: 

The Director of International Programs will set up a Program Revenue (128) account which will be established under the Office of International Programs (OIP.) All study tour funds must flow through the UW-RF accounting system. All checks must be made out to UW-RF. The study tour coordinator will be responsible for collecting all fees for non-students and students who are participating in the program for no credit.

The study tour account funds are to be used solely for the purpose of supporting study abroad programs. No study tour account funds will cover the reimbursement of any personal lost/stolen items belonging to study tour leaders or study tour participants. It is suggested that study tour participants, including faculty, check into travel insurance for this purpose. Appropriate expenditures from a study tour account may include items such as texts, reference books, guide books, video/film, etc. Inappropriate expenditures would include items such as subscriptions or materials that are intended primarily for a department rather than for a specific tour.
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2.2 Special Course Fees: 

The OIP will submit the request for special course fees to the Vice Chancellor for Administration and Finance. A separate request must be submitted for each cross listing.
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2.3 Budget: 

The OIP will work with study tour coordinators to develop a budget for the study abroad program.
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2.4 Orientation: 

The OIP will conduct a general orientation for study tour participants which will cover topics such as safety, health, documents, travel tips, insurance, waiver, etc. The OIP does not usually cover program-specific material.
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2.5 Files: 

The OIP will maintain a file with study tour participant roster, proof of insurance, signed waiver, budget sheet, faculty contract, emergency contact information, etc.
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2.6 Promotion/Marketing:  

The OIP will provide broad marketing and promotion of study tours as part of its effort to promote all study abroad opportunities. Study tour specific promotion, advertising and promotion should be done/coordinated by study tour coordinator.
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2.7 Insurance: 

The OIP will make lump sum payment to CISI and transfer the funds from the respective study tour account to the OIP account for all study tour participants.
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