UNIVERSITY OF WISCONSIN River Falls

Faculty and Academic Staff Handbook

23rd Edition, 2013 Version


Chapter VIII - Academic Standards, Procedures and Policies

8.8 Instructional Support and Services

8.8.1.1 Policy

The mission of Textbook Services is to provide primary and secondary textbooks and learning resources to UWRF students in direct support of the curriculum. It is located in the basement of Hagestad Hall.

Textbook Services is supported entirely by undergraduate students, who pay a textbook rental fee as part of their segregated fees at the beginning of each semester. This payment entitles the student to the use of the primary text for each undergraduate course. Supplemental texts are also provided to the maximum extent possible, with special emphasis given to courses taught in "book intensive" areas, and in courses where source material is used. Depending on the needs of the instructor and the course, texts may also be purchased for reserve reading (through the Reserve Desk in the Library) at the recommended ratio of one book for every twelve students, or ordered for students to purchase in the Bookstore. Exceptions to Textbook Services' purchasing policy may be requested through the Textbook Services Manager. Approval is contingent on cost, availability of funds, justification, etc. Denial of a request for an exception by the Textbook Services Manager may be appealed (in writing) to the Library Director. The Provost and Vice Chancellor for Academic Affairs is the final authority on such requests.

Although Textbook Services is a rental system, undergraduate students who wish to purchase their textbooks may do so during the textbook sale, held during the months of October, November, February, March, April, May, and June each year.

Since graduate students do not pay rental fees for textbooks as part of their tuition, they may not use Textbook Services except in special circumstances. Texts for graduate students enrolled in 700 level courses or 500 and 600 "slash" courses may be purchased from the UWRF Falcon Shop/Bookstore. If graduate students are enrolled in undergraduate classes or in "slash" courses, they may rent texts from Textbook Services only if the text is not available for purchase in the Bookstore and after all undergraduate requirements for the text have been met. Authorization from the instructor is required and a rental fee will be collected at Textbook Services as texts are checked out.

8.8.1.2 Ordering

Instructors are responsible for ordering textbooks for their undergraduate courses, with approval of the department chair. Textbooks are requisitioned by faculty members using forms available from their academic department associate. These forms must be countersigned by the department chair. An online order form is also available at

http://www.uwrf.edu/TextbookServices/TextbookOrder.cfm

and must be countersigned by the department chair. Texts must be ordered with sufficient lead time to ensure they will be available at the beginning of the semester, and they must be used a minimum of two years before they can be replaced. Consult "Textbook Rental Policy for Faculty Members," available at Textbook Services or online

http://www.uwrf.edu/TextbookServices/ForFaculty.cfm

for a more complete discussion of policies and procedure.

Texts for graduate students are ordered through the UWRF Falcon Shop/Bookstore.

8.8.1.3 Desk Copies

Faculty should order desk copies of textbooks directly from the publisher(s), see Section IV of

http://www.uwrf.edu/TextbookServices/FacultyPolicies.cfm

8.8.1.4 Customized Class Materials

Instructors may design customized class materials to be distributed through Textbook Services. The instructor must provide a good, legible copy of materials, the name and address of the copyright holder for each copyrighted item, and the page number(s) involved. Textbook Services will contact the copyright holder, pay all (reasonable) copyright clearance fees, and pay for duplication of materials.

8.8.2.1 Chalmer Davee Library

The Chalmer Davee Library serves as the campus gateway to a world of information. Thousands of books, encyclopedias, full-text journal databases, curriculum materials, DVDs, government documents and archival collections are available. In addition to standard library services including research assistance and library instruction, the Library sponsors art exhibitions, author readings, discussion groups, and much more. The Library staff is dedicated to providing quality services and resources to University students, faculty, and staff, as well as to the general public.

8.8.2.2 Checking Out Library Materials

Students, faculty, and University staff must have a valid University ID to check out materials at the Circulation/Reserve Desk.

Check out periods:

  • Faculty & Staff = 1 term
  • Students & Community Patrons = 28 days
  • Videos & DVDs = 14 days
  • Course Reserves = 2 hrs – 7 days [restricted to current UWRF students/staff]

Materials can be renewed at the Circulation/Reserve Desk or online. All library items are subject to recall after 7-14 days. For additional information contact the Circulation Department at (715) 425-3321 or the Reserve Department at (715) 425-3542.

8.8.2.3 Reserve Service

Faculty may place materials on reserve to supplement the textbooks issued to students through Textbook Services. Reserve loan periods range from 2 hours to 7 days. The following materials may be placed on reserve: Books, Videos, DVDs- Materials from circulating collections may be placed on reserve. Reference books may not be placed on reserve. The Library will assign call numbers and place labels on personal books.

Exams and other course-related material - Instructors may submit an electronic or paper copy of these materials. All faculty-produced course-related material will be placed on electronic reserve.

Personal Property - Instructors may place personal copies of books, videos, articles, reports, papers, pamphlets, etc. on reserve. The Library is not liable for theft, damage, or mutilation of personal copies placed on reserve.

Extended Reserve - Books and non-print media may be purchased for extended reserve utilizing the reserve materials budget. Orders should be placed prior to the semester in which they are needed. Contact the Library Reserve Department for reserve material requisition forms.

Electronic Reserve - Instructors may submit electronic or paper copies of materials for E-reserve. Paper copies will be scanned into PDF format. We will link to articles in online databases when articles are available online. Items placed on electronic reserve are accessible through the reserve search in the Library’s online catalog.

Copies - In accepting a copy (of an article or a book chapter, for example) for reserve, the Library assumes that the copy has been made in compliance with the fair use provision (section 107) of the Copyright Law of the United States (Title 17, U.S. Code). Reserve staff reserve the right to decline placing an item on reserve if it clearly does not meet fair use guidelines. While section 107 permits the making of multiple copies for classroom use, the Library expects that faculty have also considered the four factors that determine fair use:

  • Purpose: the purpose and character of the use, including whether such use of a commercial nature or is for nonprofit educational purpose · Nature: the nature of the copyrighted work
  • Amount: the amount and substantiality of the portion used in relation to the copyrighted work as a whole
  • Effect: the effect of the use upon the potential market for or value of the copyrighted work.

8.8.2.4 Reference Services

Encyclopedias, dictionaries, almanacs, maps and much more are located in the Reference area. Reference staff provide assistance searching for books, AV materials, government documents, archival collections, and Curriculum Material Collections in Voyager, the online library catalog; navigating online databases and e-resources; and developing research strategies. Research assistance is also available online by selecting the “Need Help? Ask a Librarian” button on the Library’s website. UWRF faculty and staff may request individual consultations through the “Librarians to Go” service. The Research Help Desk is located on the main floor of the Library. During the school year the desk is staffed the following hours:

M-Th 8:00am – 10:00pm Fri 8:00am – 6:00pm Sat 11:00am – 5:00pm Sun 1:00pm –10:00pm

Hours vary during summer and interim sessions.

8.8.2.5 Library Instruction

Reference librarians meet frequently with classes to introduce students to library research. Any faculty member whose course assignments require the use of library resources, or whose students may be new to the campus or to the research process, is encouraged to consider scheduling a library instruction session. Advance notice of the students' topics or specific research assignments helps librarians tailor presentations to the specific needs of particular courses. The main goal of the program is to provide instruction in developing and applying library research strategies, including the use of basic or specialized research tools in all formats.

Generally classes are held in the Library Instruction classroom (Room 331). Instructors are required to accompany classes to maximize the session's effectiveness, and are asked to provide librarians with a copy of class assignments or research topics ahead of time. Faculty members who would like to schedule a class session with a librarian should contact the Research Help Desk at 425-3343. Advance notice is required (at least one week in advance is best).

8.8.2.6 Computer Access

Thirty-six public infostations are available throughout the Library. Guest access is available on all public infostations. These computers are intended for research purposes and are not equipped with word processing programs. The Library Instruction Classroom on the top floor of the Library (Room 331) is available for general use when not booked for a Library Instruction Class. Lab PCs are equipped with word processing programs and require a Falcon ID login. All floors of the Library have wireless access through the campus network, FalconAir.

A Falcon ID login is required to access journal databases and licensed resources from off campus.

8.8.2.6.1 Laptop Checkout

Laptop computers and other electronic items such as projection equipment are available for checkout to current UWRF faculty, staff and students. Checkout periods vary, and a responsibility form must be signed. Please contact the Circulation Department for more information: (715) 425-3321.

8.8.2.7 Area Research Center (ARC) and University Archives

Located on the lower level of the Library, the ARC and University Archives houses a wide array of historical materials related to Pierce, Polk, St. Croix, and Burnett Counties. It also serves as the official repository for the permanent, historical records of the University of Wisconsin-River Falls. Note: ARC hours differ from those of the main Library.

8.8.2.8 Interlibrary Loan and Universal Borrowing

As a service to University students, faculty, and staff, materials not owned by the Library can be requested from other libraries through Interlibrary Loan; materials from other UW libraries can be requested through Universal Borrowing. For additional information, online request forms, or to check the status of requests, visit http://www.uwrf.edu/Library/RequestingMaterials.cfm.

8.8.2.9 Study Areas

Study areas, including designated quiet areas, are dispersed throughout the Library. Seven group study rooms are available on the main and upper floors of the Library. Group Study Room 327A is a quasi-tech room that is equipped with projection equipment. A laptop for this room is available for checkout at the Circulation/Reserve Desk.

8.8.2.10 Government Documents

The Chalmer Davee Library has been a federal depository since 1962 and houses federal government publications made available by the Government Printing Office, records from the state of Wisconsin, and agriculture extension materials. Many electronic government documents, databases and links can be found at http://www.uwrf.edu/Library/GovernmentInformation.cfm.

8.8.2.11 Audio Visual Materials

The AV room on the main floor of the Library houses thousands of CDs, DVDs, videocassettes, and records. The AV area contains 3 tech-equipped listening/viewing rooms. All AV materials, except those on reserve for University classes, can be checked out for 14 days and renewed.

8.8.2.12 Curriculum Material Collection (CMC)

The CMC is located on the top floor of the Library and houses materials that support the professional curriculum of the College of Education and Professional Studies. For more information about the CMC and additional resources for teachers, visit http://www.uwrf.edu/Library/CurriculumMaterialsCollection.cfm.

8.8.2.13 Magazines, Scholarly Journals and Newspapers

The Chalmer Davee Library houses over 1,000 current newspaper, magazine and scholarly journal subscriptions from Rolling Stone to Scientific American. Over 15,000 titles are available in electronic format. All titles, both print and electronic, can be identified through “Find Journals” located at http://sfx.wisconsin.edu/uwrf/azlist/defaultlink.

8.8.2.14 Collection Development

The Collection Development Librarian consults with faculty members in developing a library collection that meets the institutional, instructional and research needs of the University. The Library must also consider available funding when approving acquisitions. The materials budget does not allow the Library to obtain all requested items. We therefore work with academic departments and programs to set priorities in order to attain materials most essential to the core curriculum. While every faculty member is entitled to participate in the selection process, each academic department or program has a designated liaison who works with the Library to facilitate the ordering of materials in that discipline.

Base departmental allocations are formulated using the total number of UWRF FTE faculty in that field. Departments with graduate programs receive additional funds based on the number of graduate students in their area. A supplementary fund is set aside to address collection deficits. Small grants from this fund are given to departments and programs on a rotating basis. Budgets are allocated in the fall. The Library then assigns a deadline by which departments must submit their orders. Departmental monies revert to the Library’s general fund after that deadline.

The Library’s complete Collection Development Policy is available at

http://www.uwrf.edu/Library/CollDev.cfm

8.8.3 Bookstore

The University Bookstore is located on the main floor of the University Center. The store provides supplementary reading materials as well as required text readings. The Bookstore also sells educational supplies, art materials, magazines, and souvenir clothing.

8.8.4 Instructor Supplies

Office supplies are usually ordered by departments; however, individual staff members can submit requisitions through the department chair. Requests are filled in Central Stores from 7:45 a.m. to 3:00 p.m.