The following rating procedures are to be followed:
New merit pay files for each person are to be developed annually because existing
personnel files are confidential. Such files will be compiled by the supervisor or
department chair. After the merit pay distribution is completed, the contents of the
merit pay files will be transferred to the department personnel files.
The [committee, chair] of an academic department needs the following information
(a) Professional achievement sheet provided by each person. This allows each
person to present his or her achievements for the year.
(b) Other data: student evaluations, peer evaluations, teaching loads, advisee loads,
number of preparations, graduate courses, extension courses and other relevant
The Academic Staff Council is responsible for devising an instrument for reporting
on and evaluating support personnel.
The [committee, chair, supervisor] shall place each faculty member into one of
seven graded merit groups: A, AB, B, BC, C, D, and F. The following connotative
adjectives may be considered in making this placement: A - excellent, AB - very
good, B - good, BC - fair, C - adequate, D - poor, and F - unmeritorious. In the rare
occasion that all unit members are placed in the same group, all merit distribution
documentation must be forwarded to the appropriate administrative office, which
will review the justification of the [committee's, chair's, supervisor's] decision. In
the committee option, the ranking of each member of the committee will be
determined by the other members of the committee. In the [chair, supervisor]
option, the [chair's, supervisor's] rating will be determined by the [dean, immediate
supervisor] in consultation with unit members. In the committee option, the chair of
the committee is to be elected. The [committee chair, department chair, supervisor]
sends the merit pay ratings to the [dean, appropriate administrative office] along
with recommendations for special merit and equity adjustments.
The [department chair, supervisor] will meet with each unit member and review the
Merit funds are to be distributed by the following rules. Assign to each member in
groups A, AB, B, BC, C, D, and F the respective group weights: 4.0, 3.5, 3.0, 2.5,
2.0, 1.0, 0. The average salary of the unit is calculated by dividing the total salaries
within the unit by the number of full-time equivalent (FTE) positions. An
individual's salary weight is calculated by adding the individual's salary within the
unit to one-third of the average salary of the unit (a part-time employee would add
only one-third of the equivalent proportion of the unit average salary). An
individual's merit weight is calculated by multiplying his or her group weight times
his or her salary weight. An individual's normalized merit weight is calculated by
dividing his or her merit weight by the sum of all of the individual merit weights. A
unit member receives a merit amount equal to his or her normalized merit weight
times the total merit pool of the unit.