Box Office Manager

University Theatre Box Office & Publicity Manager
LTE Position

POSITION SUMMARY July 2014         Electronic Applications Only.  Please apply here.


This position requires excellent time management skills and creative thinking.  Accurate record keeping with attention to detail and cash handling are required.  Good customer service attitude is essential.  Employee must work independently and responsibly with minimal supervision.

Box Office management and operation   298 hours

Record keeping and accounting, programming the box office computer for ticketing, cash deposits, filling phone orders and maintaining files.  The Manager will train and supervise student assistant and theatre lab students in proper box office procedures.  

Season set up = 25 hours
Enter 4 shows into WinTix program
Record season message on phone
Process season ticket packages and advance ticket orders
Schedule student lab hours for box office coverage

Ticket sales = 248 hours
156   weekday hours ending by 5:00pm
  92   performance date hours ending by 8:30pm
         training and supervision of student workers during above hours

Show Close = 20 hours
    5 flexible hours (within 5 days of show closing x 4)
    generate attendance and ticket sales reports
    provide deposit slips and chargeback record copies
    tally student lab hours and sign off on time cards
    dismantle display case

Season Close = 5 hours
Generate final reports/batch settlements
Box files for storage
Assess ticket stock and general supply needs

Publicity  100 hours

Display case design, cooperative work with University Publications and show director to produce and distribute show programs, posters and bulk mail materials.  The Manager will attend production meetings as needed, schedule photo sessions and train and supervise student assistant.

Publicity 25 hours per show  

Display Case   15 hours
Program/Press  6 hours
Mailings            2 hours
Posters             2 hours

TOTAL LTE HOURS PER ACADEMIC YEAR = 398    Season Scheduledocument