UNIVERSITY OF WISCONSIN River Falls

Records Retention Schedules

All university employees are responsible for the management and retention of their records according to approved Records Retention Schedules. Records schedules tell offices throughout the state of Wisconsin how long to keep their records (called the retention period), and what to do with those records once that time has passed, generally either disposing of the records or transferring them. Employees of the State cannot legally destroy records—including hitting the delete button—if those records are not on an approved records retention schedule.

The University of Wisconsin-River Falls has officially adopted all of the UW System and State of Wisconsin general records schedules.

University of Wisconsin General Records Schedules (GRS)

Full list of all general records retention schedules for the University of Wisconsin Systemlink. Apply these first.

State of Wisconsin General Records Schedules (GRS)

Full list of all general records retention schedules for the State of Wisconsinlink. If there is nothing available in the UW System schedules, then apply the state schedules.

Local UWRF-Created Records Schedules (RDA)

If you create records that are not on either the UW System schedules or the State of Wisconsin schedules, we can help you create a Records Retention/Disposition Authorization (RDA) and have it approved by the Public Records Boardlink. RDAs are good for ten years and then sunset and must be renewed.


Contact Us

University Archives and Area Research Center
170 Chalmer Davee Library
(715) 425-3567
archives@uwrf.edu