University Sponsored Off-Campus Activities and Field Trip Policy Approval Process
All requests for approval of off-campus activities must conform to university policies (see below).
The approval process for off-campus activities varies, depending on the purpose of the experience. Please consult the appropriate page for additional information.
Academic functions (e.g. educational field trips or conferences, theatrical or musical performances, and education abroad)
Sport Clubs (e.g. Dance, Rock Climbing, and Rugby)
Student organizations (i.e. officially approved student organizations other than sport clubs)
University Sponsored Off-Campus Activities and Field Trip Policy
Criticism arises due to the interruption of student programs by off-campus activities, especially during the spring term. Staff members can lessen criticism by careful scheduling. Scheduling field trips on Saturday is recommended or, if a weekday is essential, varying the hours and the days. Such activities should not be scheduled during the final exam period or one week prior to final examinations.
Students will not be penalized for missing class in order to participate in University-sanctioned events. If class attendance is a requirement, missing a class in order to participate in a University-sanctioned event will not be counted as an absence. Such absences do not relieve the students of any of their class responsibilities (e.g. homework, exams, lecture notes, etc.). Students are responsible for completing course requirements that are due on the dates of University-sanctioned events per prior agreement with the instructor.
A University sanctioned event is defined to be any extracurricular event (e.g. educational field trips or conferences, theatrical performances, intercollegiate athletic contests, musical performances or tours, etc.) as approved by the sponsoring Department and the Provost and Vice Chancellor for Academic Affairs or designee. Such activities should not be scheduled during the final exam period or one week prior to final examinations. Prior written notice of the student's absence due to a University-sanctioned event will be provided to the instructor by the sponsoring department.
Departments sponsoring such events are responsible for obtaining the Provost and Vice Chancellor's approval prior to an event for it to be determined as sanctioned. Faculty should consult the Provost's website for details regarding the process required to obtain approval for a university sponsored off-campus activity or field trip.
Original Source (Retrieved 10/23/2013): Faculty and Academic Staff Handbook 8.2.12 amended by, Faculty Senate Motion 2013-14/19.
Swimming Opener: 2013
Cross Country Opener: 2013