UNIVERSITY OF WISCONSIN River Falls

Academic Affairs Project Calendar

November 2013

Monday Tuesday Wednesday Thursday Friday





1
Honorary Degrees Due
to External Relations Committee Chair: Kris Hiney

Departments finalizes decision(s) on tenure-track faculty members who are being considered for promotion

Due date for WI Teaching Fellows/Scholar applications - Office of the Provost/116 NH

4

5
FASDB forwards rankings
/recommend-ations for sabbatical
proposals to Provost

6

7
Provost informs dean/faculty member of sabbatical recommendation,
followed by Provost submitting on-campus approvals to System office for BOR consideration at December meeting

8
Sabbaticals due to System Office (forwarded by Provost Office)

Tenured faculty vote on renewal of 2nd Year Probationary Faculty

HR initiates 3rd Yr & Up Probationary Faculty process by notifying deans of eligible faculty

11

12

13

 

14

15
Wisconsin Teaching Fellows/Scholars Nominations due to System Office (forwarded by Provost Office)

Department recommendations for 2nd Yr Probationary Faculty opened for inspection & comments for 3 weekdays prior to submission to dean but no later than Nov. 15

Department forwards recommendations to college promotion committee for faculty promotions

18
Department Chair forwards
recommend-ation to dean for 2nd Year probationary faculty recommend-ations

19

20

 

21

22
Dean forwards 2nd Yr Probationary
faculty recommendations to provost and vice chancellor

Human Resources notifies deans/ directors/supervisors of eligible faculty/AS for 1st Yr probationary and 1st/2nd Yr AS renewals

25
Dean notifies department chair of eligible faculty for 3rd year and up
probationary faculty recommendations

Fall Instructor Evaluation Process begins (3 weeks left in semester, prior to finals week)

26

27

 

28

29
Provost & VC forwards recommendations to Chancellor for
2nd Yr Probationary faculty renewals





December 2013

Monday Tuesday Wednesday Thursday Friday

2
Human Resources informs IAS and their dept chairs of eligibility for promotion (based on spring appointment)


3
Dean notifies dept chair of eligible faculty
on 1st year probationary faculty spreadsheet

4

5
Chancellor / Provost meet to review/sign off
on 2nd Yr Prob Faculty recommend-ations

Dept chair notifies probationary faculty members & eligible voters for 3rd Yr & Up probationary faculty recommendations

6
Dec. 6-Jan 5:
Professional files for 3rd Yr & Up 
faculty is available
to candidate & faculty
members eligible to vote, for their considerations & additions

BOR Decision on sabbatical proposals submitted

9
Chancellor informs head of academic unit decision no later than Dec 9
for 2nd Yr Probationary Faculty renewals

10
Dept Chair notifies 1st yr probationary faculty members
& eligible voters of those eligible for renewal

HR prepares 2nd Yr Probationary Faculty letters to faculty and routes to Chancellor's office for Chancellor to sign

 

 

11
Dec 11-Jan 21: 1st Yr Probationary Faculty members professional files available to candidate/eligible voters for consideration & additions

12

13
Chancellor signs letters notifying faculty member of 2nd Yr probationary faculty decisions and letters are mailed to faculty

Department forwards recommendations to college dean on department chair nominations

16

17

18

 

19

20

23
Student Log of Complaints is prepared
by college deans office and forwarded to Provost

24

25

26

27


30
Chancellor signs letters to 3rd Yr & Up Academic Staff member and letters are in the mail no later than Dec 30*
(*note: this date was originally November 11, however has been changed to December 30 due to budget review)

31

1

 

2

3





January 2014

Monday Tuesday Wednesday Thursday Friday



 

1

2

3
Call for Wurtz and Dykstra Awards
nominations initiated by Provost Office

6
Jan 6-31: Amended 3rd Yr & Up Probationary Faculty
files available for review only in departments

7

 

 

8

9

10
Dean forwards department chair
recommendations to Provost Office

13

14
Instructional Academic Staff submits portfolio to
department chair (IAS promotion process)

15

 

16

17
Human Resources prepares department
chair appointment letters to new chairs

20

21

22
Jan 22-28: Amended file for 1st Yr probationary faculty
available for review only in departments

23

24


27
Faculty up for Post Tenure Review completes portfolio
(tracked through college deans offices)

Jan 27-April 16
Chair of committee reviews post tenure candidate's portfolio
(one week prior to period between 1/27-4/16). Post tenure review report forwarded to dean one week after meeting with faculty member. Dean then forwards to provost one week later. 

Great Falcon Stem Fellows proposals due to 104 North Hall

28

29

 

30

31
College promotion committee forwards recommendations
regarding faculty promotions to dean of college (1/31 or by 2/1 of 2/1 falls on weekday)

Dept recommendation on promotion of IAS is forwarded to chair of department (1/31 if 2/1 falls on Saturday)

Chancellor notifies new department chair of appointment on 2/1 (or 1/31 if 2/1 falls on Saturday)





February 2014

Monday Tuesday Wednesday Thursday Friday

3
Program Audit & Review Reports are Due to the Provost's office (only affects programs in the review cycle during 2013-14) - see Program Audit & Review link on Provost's webpage for listing of affected programs

Online Teaching Institute (OTI)proposals (round 2) due to 104 North Hall 


4
1st Yr Probationary Faculty up for renewal -
final date to vote by tenured dept faculty

5

6
Tenured faculty members vote on 3rd Yr & Up
no later than February 6

7
Department
1st Yr Probationary
recommendations and supporting docs
opened to inspection and comments for 3 weekdays prior to submission to dean, but no later than this date.

Directors/Supervisors of 1st & 2nd Yr
academic staff review performance evals of academic staff

Dept chair forwards decision on IAS promotion to Dean of college

10
Faculty & Instructional Academic Staff Professional Development Grants (round 2) due to 104 North Hall

Faculty Retraining and Renewal Grants (round 2) due to 104 North Hall

Faculty Research Grants due to 104 North Hall

11
Dept Chair forwards recommendations on 1st Yr Probationary faculty supporting documentation to dean.
Directors forward their recommendations/ docs on academic staff members to their supervisor (if director doesn't report direct to provost)

12

13
Department 3rd Yr & Up Prob Faculty recommendations and supporting docs shall be opened to inspection
and comments for 3 weekdays prior to their submission to Dean/Director but no later than 2/13

14
Dean/Director forwards
recommendations to
provost for both 1st
year probationary
faculty and 1st/2nd year academic staff renewals

Dept chair forwards recommendation to dean for 3rd Yr and Up
probationary faculty

17
Dean forwards faculty promotion to
associate and full to provost (2/15)

Dean forwards recommendation to provost for IAS promotion (2/15)

18

19

 

20
Provost & VC forwards recommendation to
chancellor on 1st Yr probationary and 1/2nd Yr Academic Staff no later than this date

21
Chancellor/provost review recommendations
on 1st Yr probationary and 1/2nd Yr Acad Staff and acknowledge/approve
renewals/non-renewals

Dean forwards recommendations on 3rd Yr and Up decisions to provost (non-tenure recommendations)

Chancellor/Provost review recommendations for faculty promotion to associate/full and acknowledge/approve

24
Human Resources prepares faculty promotion to
associate/full letters and routes to Chancellor's office for signature (2/22)

Provost approves promotions for Instructional Academic Staff (2/22)

Academic Staff Professional Development Grants due to 104 North Hall

25
Human Resources notified of Chancellor/Provost decision and prepare letters to 1st yr probationary and 1/2nd Yr Acad Staff/letters
forwarded to Chancellor for signature

26
Chancellor informs head of academic unit
decisions on 1st Yr probationary and 1st/2nd Yr Acad Staff no later than this date

27

28
Chancellor signs letters to academic staff with "10 month"
appts and letters out by Feb 28 on 1st/2nd Yr academic staff listing

Provost & VC forwards recommend-ation to Chancellor no later than 2/28 for 3rd Yr and Up probationary faculty recommendations

Chancellor signs promotion letters informing faculty member of promotion to associate/or full

Wurtz/Dykstra Award Deadline - proposals to be submitted online

Chancellor signs letters to faculty/staff members on 1st/2nd Yr Acad Staff spreadsheet (12 month appts) and 1st yr probationary spreadsheet

Chancellor/provost signs off on 3rd Yr and Up probationary faculty renewals

Chancellor approves promotion of Instructional Academic Staff


 

 

 

 

 

 





March 2014

Monday Tuesday Wednesday Thursday Friday

3


4
Initial call for sabbaticals goes out
(initiated by Assoc VC for Academic Affairs/Graduate Studies office)

5

6

7
Chancellor informs head of academic unit
of renewal decision no later than 3/7 for 3rd Year & Up probationary faculty

Human Resources prepares letters to 3rd Yr & Up faculty regarding renewals and routes to Chancellor for signature

Human Resources produces letters to candidates informing them of Instructional Academic Staff promotion status

10

11

12

13

14
Chancellor signs 3rd Yr and Up probationary faculty
letters notifying faculty member and letters are placed in mail by this date

17

18

19

 

20

21

 

24
Robert P. Knowles International Education Grants due in 104 North Hall


25

26

27

28

31

 

 

 

 

 





April 2014

Monday Tuesday Wednesday Thursday Friday



1

2

3

4

7

8

9

10

11

 

14

15

16

 

17

18
Promotion/Tenure/
Renewal Report due
to UW System
(Provost office submits)

 

21
Instructor Evaluation process begins (3 weeks prior to end of semester/not including finals week)

22

23


24

25

28

29

30

 

 

 





May 2014

Monday Tuesday Wednesday Thursday Friday





 

1

2

5

6

7

8

9

 

12

13
College Dean notifies faculty member
subject to post tenure review by May 13 of academic year preceding review

14

 

15

16

 

19

20

21


22

23

26

27

28

 

29

30





June 2014

Monday Tuesday Wednesday Thursday Friday

2


3

4

5

6

9
Chancellor/Provost office advises HR of BOR decision on
promotion/tenure recommendations at June BOR meeting

10

11
Human Resources prepares final letter to faculty member
advising them of BOR approval concerning their promotion and/or tenure status

12
Chancellor signs letters prepared by HR to faculty
receiving promotion/tenure as approved by BOR

13

 

16

17

18

 

19

20

 

23

24

25


26

27

30

 

 

 

 

 





July 2014

Monday Tuesday Wednesday Thursday Friday



1

2

3

4

7

8

9

10

11

 

14

15

16

 

17
Annual Program Planning and Review Report Due to System
(submitted by Provost Office)

18

 

21

22

23


24

25

28

29

30

 

31

 





July 2014

Monday Tuesday Wednesday Thursday Friday



1

2

3

4

7

8

9

10

11

 

14

15

16

 

17
Annual Program Planning and Review Report Due to System
(submitted by Provost Office)

18

 

21

22

23


24

25

28

29

30

 

31

 





August 2014

Monday Tuesday Wednesday Thursday Friday



 


 

1

4

5

6
Human Resources notifies Deans/Directors/Supervisors of eligible academic staff for 3rd year and up IAS list (Directors-no action necessary as both director/immediate supervisor were notified on August 6)

7

8

 

11

12

13

 

14

15

 

18

19

20
Call for Honorary Degree goes out via Falcon Daily (initiated by Provost's office)


21

22

25

26

27
Human Resources notifies dean of eligible faculty/staff for 2nd Yr probationary faculty renewals (review for 3rd & 4th yr contracts)

 

28

29

         




September 2014

Monday Tuesday Wednesday Thursday Friday

1


2

3

4

5

8

9

10


11

12
Dean notifies dept chairs of eligible faculty on 3rd yr and up IAS list

 

15
Dean notifies Dept Chairs of eligible faculty who qualify for promotion

16

17

 

18

19
Professional file made available to candidate and faculty members eligible to vote for their consideration & additions for 2nd yr probationary (Sept 20-October 21)

Dept Chair notifies individual faculty members within 5 working days following Sept 15 of faculty members eligibility for promotion to full professor and their requirement to submit their professional record

 

22

23

24



25

26

Sabbatical proposals are submitted to
FASDB for initial screening (Sept 28)

29

30
Dept sets post tenure review dates and method if there are faculty who are up for post tenure review



 



         




October 2014

Monday Tuesday Wednesday Thursday Friday



 

1

2

3

6

7
Sabbatical Proposals are due to FASDB (104 North Hall)

8

9

10
Dept Chair forwards recommendation for 3rd Yr and Up AS to Dean/Director forwards their
recommendation to immediate supervisor (if Director doesn't report directly to provost)

 

13

14
Completed promotion record submitted to department chair

Department selects members of Post Tenure Review Committee if there are faculty who are up for post tenure review

15

 

16

17

 

20

21
Amended file available for review only for 2nd yr probationary (Candidate / Faculty)
Oct 21-31

22



23

24
Provost/Chancellor to meet to review recommendations/
acknowledge and
approve renewals/non-renewals for 3rd Yr & Up Acad Staff

27

28
Head of Academic Unit Notifies faculty member and committee of review dates for post tenure review

Human Resources prepares 3rd Yr and Up AS renewal letters for staff and routes to Chancellor for Signature
Oct 28-Nov 1

29

 

30

31