UNIVERSITY OF WISCONSIN River Falls
UW-River Falls Administrative Policy
Access, Use and Retention of Social Security Numbers
Printable PDF version Click here for Guidelines and the Request Form.
The Privacy Act of 1974 established a set of criteria that must be met in order to solicit a person’s Social Security Number. Additionally, Federal laws such as the Family Educational Rights and Privacy Act (FERPA) place restrictions upon the use and access to private information which Social Security Numbers are considered to be. Finally, retention and storage of items containing Social Security Numbers must also be considered to avoid inappropriate access or the retention of private information beyond the period for which it is legally required.
Generally, faculty, staff and students can be identified by means other than their Social Security Number (e.g. Falcon Account Number). Therefore, the rationale for soliciting a Social Security Number will need to be compelling or the request for such a solicitation will be disallowed.
The UW-River Falls Chancellor issues this policy in accordance with the Administrative Policy process.
The ACBF is responsible for the administration of this policy. Request an exception to this policy by writing to email@example.com.
Failure to adhere to the provisions of this policy may result in appropriate disciplinary action as provided under existing procedures applicable to students, faculty, and staff, and/or civil or criminal prosecution.
The Assistant Chancellor for Business and Finance shall review and approve or reject all requests to solicit Social Security Numbers.
Please direct questions about this policy to firstname.lastname@example.org.