Use of University Facilities (AP-01-103)

UW-River Falls Administrative Policy
Policy ID: AP-01-103
Effective: October 23, 2002
Revision: November 15, 2012
Review: 1 year

Use of University Facilities

Maintained by: ACBF
Approved by: Chancellor
Next Review Date: December 15, 2013

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It is the policy of the Board of Regents that the facilities of the University are to be used primarily for purposes of fulfilling the mission of teaching, research, and public service. University facilities are not available for unrestricted use for other purposes. In order to preserve and enhance the primary functions of University facilities, this policy paper was established to govern facility use on the River Falls campus.


The UW-River Falls Chancellor issues this policy in accordance with the Administrative Policy process.
The ACBF in consultation with the Facilities Task Force are responsible for the administration of this policy. Request an exception to this policy by writing to administrative-policy@uwrf.edumail.

Sanctions and Appeals Process

Failure to adhere to the provisions of this policy may result in appropriate disciplinary action as provided under existing procedures applicable to students, faculty, and staff, and/or civil or criminal prosecution.


Requests by University Departments and campus organizations to utilize University facilities shall be directed to the Registrars office for credit producing courses, or to the Campus Reservations office for classroom related or general activities or events. The delegates of the Facility Use Task Force shall have responsibility for interpreting and enforcing University policies relating to the use of facilities.

Refer to UW-River Falls Reservations Task Force Document Adopted in 2005, LR: 2011

Organizations and groups not affiliated with the University shall contact the Conference and Event Services Coordinator. The Coordinator shall handle all aspects of facility usage, and negotiate a contract that shall spell out the terms of the agreement. In those cases in which a group not affiliated with the University is invited to campus and sponsored by a University department, the group shall still enter into a contract with the University through the Campus Reservations office.

University Responsibilities

Director of University Center Operations
Risk Management

Department/Unit Responsibilities

Campus Reservations and Conference and Event Services

Related Documents 


Please direct questions about this policy to administrative-policy@uwrf.edumail.